Project Manager - Hospital & Clinic Activations

Company: Stamford American International Hospital
Location: Menlo Park
Posted on: July 5, 2025

Job Description:

1.0 FTE Full time Day - 08 Hour R2548574 Hybrid 108610039 Activations and Operational Integrations Other MENLO PARK, 145 El Camino Real, California If youre ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered. Day - 08 Hour (United States of America) This is a Stanford Health Care job. The Project Manager within Activations & Operational Integration (AOI) provides integrated, end-to-end project management for complex, cross-entity initiatives that support enterprise growth at Stanford Health Care. This role leads the coordination, execution, and stabilization of projects across AOI’s core service areas - including clinical and administrative space activations, wayfinding and signage, facilities governance, hospital tours and immersive experiences, and key facilities initiatives. Project Managers in AOI oversee the full project lifecycle from strategic intake and operational planning through activation, patient day one, and post-go-live stabilization. Responsibilities include managing project scope, timelines, workflows, risks, stakeholder engagement, and compliance alignment. The Project Manager facilitates cross-functional collaboration and drives execution through structured workplans, dashboards, and standard tools grounded in Lean Management and Design Thinking. Serving as the central point of contact across operations, facilities, IT, vendors, and leadership, this role ensures projects meet operational readiness targets while maintaining alignment with institutional strategy. The Project Manager is accountable for outcomes and may direct project coordinators to ensure seamless implementation and effective stakeholder engagement throughout the lifecycle of the project. Located in the heart of Silicon Valley, Stanford Health Care’s mission is to heal humanity through science and compassion, one patient at a time. The Facilities Services & Planning (“FS&P”) division plays a key role in helping Stanford Health Care accomplish this mission. With a fast-paced, tech-savvy and lean culture that focuses on goals, metrics and continuous improvement, FS&P provides non-clinical operational support to Stanford Health Care and other Stanford Medicine entities to ensure safe and successful non-clinical operations 24/7 and plan for the organization’s future facility needs. More information about FS&P and its business units can be found at this site: Facilities Services & Planning (FS&P) | Stanford Health Care A Brief Overview The Project Manager (PM) leads key organization initiatives for Stanford Health Care. Project Managers are responsible for the coordination and completion of all aspects of project management on assigned projects, including, but not limited to, project scope, project schedule, project budget, project plans, facilitating meetings, documenting requirements, overseeing development, operational workflows, and implementation. Additionally, the Project Manager directs participants in compliance and regulatory alignment efforts. The Project Manager is responsible for identifying and resolving project issues, making sure the project progresses on schedule and on budget. The PM is the point of communication with stakeholders and is accountable for the projects success. The Project Manager must have strong communication skills in acting as the liaison between the project team, subcontractor, customer, key stakeholders, and senior leadership. The Project Manager has ultimate responsibility for project delivery. The Project Manager may direct the project/senior project coordinator (PC or Sr. PC) to expedite project related tasks. Locations Stanford Health Care What you will do Deliver concurrent various sized projects to successful completion. Follow FS&P standard work/processes, policies, and procedures, develop detailed project plans, and complete required project documentation. Coordinate with FS&P Senior leadership and BOSI manager on project budget targets, status, and resolution of related issues. Utilize designated project management tools to report project status, manage issues, identify risks and escalations. Develop and maintain effective relationships with project owners, operational leaders, business services, IT, vendors, and other project stakeholders. Support Senior Project Managers as back up on projects. Coordinate post-project review and lessons learned meetings following stabilization of projects. Provide leadership while the project coordinator positions the team and collaborates in project implementation. Balance both internal and external stakeholder interests to maintain alignment of the project outcomes. Incorporate Lean practices to effectively manage stakeholder and operational leader expectations. Understand customer requirements and manage the dynamics of these individuals. Actively facilitate project scope and collaboratively set the schedule, future state processes and operational workflows, leveraging standard team tools to drive projects from intake through successful completion, and ensure the project is completed in scope, on schedule, and within budget. Working knowledge of foundational activities (i.e. facilities, patient care services, IT, business services, patient experience, operational efficiency, supply chain, engineering & maintenance, etc.). Develop effective and attainable workplans. Identify and pursue opportunities to optimize effectiveness. Develop and administer project reporting systems. Prepare and present information concerning operational effectiveness. Organize and delegate work to achieve desired outcomes Education Qualifications Job requires a Bachelors degree in a work-related discipline/field from an accredited college or university. Relevant experience in lieu of degree may be considered. Relevant experience in lieu of degree is in addition to the experience requirements for this position. Experience Qualifications 5 years of progressively responsible and related work experience Required Experience working in Healthcare and/or an Academic Medical Center. Preferred Program management leading mission-critical programs that involve significant organizational complexityLeading large teams in a matrix management environment. Preferred Leading large teams in a matrix management environment. Preferred Developing, implementing, and monitoring process improvement initiatives. Preferred Developing, implementing, managing, and monitoring project management frameworks and methodologies. Preferred Developing and managing project budgets and process. Preferred Space planning, functional programming (architectural), or move management experience. Preferred Required Knowledge, Skills and Abilities Ability to work independently, establish priorities, and make sound decisions while meeting time sensitive deadlines Ability to present facts and recommendations effectively in oral and written form Ability to identify issues, risks, and escalations, assemble data, validate conclusions, and incorporate resolutions Ability to gain consensus among disparate groups Ability to exercise judgment and demonstrate effectiveness in decision making occasions Ability to manage a significant workload, prioritize projects appropriately and work independently Advanced proficiency with MS Office Suite (Excel, Word, PowerPoint, and Visio) and Microsoft SharePoint Advanced ability to identify, develop and quantify any required corrective action plans Experience with business case preparation and cost benefit analysis Demonstrated highly motivated self-starter Moderate proficiency with Microsoft Project, Primavera or other PPM software tools Familiarity with compliance (regulatory, OSHPD, Joint Commission, etc.) and governance issues Strong presentation and facilitation skills to communicate with and persuade a wide range of audiences Superior supervisory and matrix management skills and ability to oversee tasks delegated to others Serve as a change agent and transformational leader Licenses and Certifications PMP - Project Mgmt Professional preferred. Physical Demands and Work Conditions Blood Borne Pathogens Category III - Tasks that involve NO exposure to blood, body fluids or tissues, and Category I tasks that are not a condition of employment These principles apply to ALL employees: SHC Commitment to Providing an Exceptional Patient & Family Experience Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford’s patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery. You will do this by executing against our three experience pillars, from the patient and family’s perspective: Know Me: Anticipate my needs and status to deliver effective care Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health Coordinate for Me: Own the complexity of my care through coordination Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements. Base Pay Scale: Generally starting at $60.92 - $80.73 per hour The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage. Saving Lives and Changing the Future of Medicine Stanford is a part of the top 10 highest ranked Level 1 Trauma Magnet Facilities in the U.S. Combining clinical care, research, and education, our team provides compassionate, coordinated and personalized care for the unique needs of every patient. As the only Level I trauma center between San Francisco and San Jose, Stanford Health Care delivers clinical innovation across its inpatient services, specialty health centers, physician offices, virtual care offerings and health plan programs. With a state-of-the-art hospital, more than 2,800 medical staff and more than 1,300 residents and fellows, Stanford Health Care is committed to making a lasting impact through research, education and clinical care. Benefits Stanford offers exceptional benefits and competitive pay to ensure our staff feels supported in and outside of their work. Specific roles are eligible for shift differential pay, sign-on/relocation bonus, etc.

Keywords: Stamford American International Hospital, Carmichael , Project Manager - Hospital & Clinic Activations, Healthcare , Menlo Park, California